Embassy/Consulate of ………

Consular / Visa Section,

Address, Country

Dear Sirs,

We hereby declare that <name, date of birth, passport number> employed by our company as <position> will be travelling to <place, country> in the period of <date entry and date departure>. Mr./Mrs. <name> will represent our company regarding <business discussion, other*> with representatives <name> of <company abroad plus address>. We will provide <name> with a return ticket and take all responsibility and costs incurred in this trip. You are kindly requested to issue a <sort of visa: single, double, multiple, period) visa for Mr./Mrs. <name>

Yours sincerely,

Signed by manager

VERY IMPORTANT

* FOR VISA India – please state subject of business discussions or state type of project.